Common Phrases

The Settings section of the system allows you to manage different sections as they apply to your business and can be found under Preferences on the top toolbar.  Common Phrases that you regularly use when adding patient notes can be set up by clicking on Preferences/Settings/Patient followed by Common Phrases:

The idea of the Common Phrases is to be able to build up a list of phrases that you commonly enter into, for example, the patient notes. By selecting these at any time you can enter data very quickly and error free.

An example of is shown below using the horse record:-

On the patient record here is a checkbox for Common Phrases which when ticked reveals a drop down box.

By selecting a common phrase the relevant text is then entered into the patient notes area, adding itself to the existing notes.

By clicking on Add button you can now add a common phrase. You enter the title first (this will be shown in the drop down box) and then the actual text that you wish to be entered. l This works in exactly the same way as adding a message to an invoice.

The reason for the various options is to "filter" the drop down lists. So for example, if you enter 100 phrases but only 12 of them apply to the horse notes, then the horse list only shows those 12 phrases.

You can manage this section in any way you wish, remembering that as with most features, if you wish to add a phrase very quickly, simply type the title in the drop down box on the patient record and then press TAB and you will be taken straight to the common phrase set up screen.